Shropshire Anglers’ Federation Constitution
The organisation shall be called the Shropshire Anglers’ Federation, hereafter referred to in this document as the SAF.
- The SAF is a permanent organisation and may not be dissolved or removed except by convening an Extraordinary General Meeting, at which two thirds of the Committee’s portfolio holding officers shall be present. The Secretary shall inform all members of the date and venue should such a meeting be required. Should the SAF be dissolved, its assets free of chattel to any creditor shall be donated to three local charities. The identity of these charities shall be decided at the dissolution meeting.
- The SAF shall promote the sport of angling and act as an arbitration and advisory body with respect to angling matters. It shall also implement byelaws and work within guidelines and legislation laid down by the Environment Agency, Shrewsbury Council and Shropshire Council.
- Membership of the SAF shall be implied and given upon the joining the SAF of any Shropshire based angling club / association as in “Affiliated Club Status”. Thus all and any affiliated club / association shall agree to attend the annual AGM with one delegate, the delegate carries voting rights for the purpose of the AGM. All and any monies owed to the SAF by any registered Affiliated Club shall be deemed due on the occasion of the AGM.
- With regard to general public and angling public. A “Permit to Fish” waters under the control of SAF is availed via the sub heading of SAMC (Shrewsbury Angling Management Committee). “Annual Permit” and Day Permit” will be available from nominated retail outlets, irrespective of age or gender or ability and at all times under the SAF committee’s discretion.
4a. Purchase of a Day or Annual permit infers no rights “other than to fish with rod and line”. Neither does the purchase of a permit infer any membership of SAMC or SAF. SAF is a Federation and not a club, thus normal club membership expectations do not and cannot be applied, offered or expected.
- The business and administration of the SAF shall be carried out by an elected Committee comprising the following portfolio holding officers, all of whom must be over twenty one years of age: the Chairman, the Secretary, the Treasurer, the Fisheries Officer and Match Secretary. To offer additional support, the Committee may co-opt up to six non-portfolio members.
- The Committee shall be empowered to appoint voluntary bailiffs to patrol waters under the control of the SAF. These bailiffs shall sell ‘Day Permits’ and ensure that the fishery rules are observed by all anglers. Albeit discontinued by the Environment Agency in relation to sight of E/A License by another. This is an SAF requirement to purchase an annual permit via the nominated supply point. Thus an SAF Bailiff is further empowered to request same of any individual, in particular during bankside purchase of a day permit from a bailiff.
- All Committee portfolio officers shall resign at the Annual General Meeting (AGM) at which the membership will elect a new Committee. Officers from the outgoing Committee are eligible to stand for re-election. The term of office of the non-portfolio members shall also be terminated. The incoming Committee may then appoint new or existing non-portfolio members as required.
- Four portfolio officers are required to form a quorum.
- Voting powers shall be invested in each portfolio officer except the Chairman, who in the event of a tie shall have the deciding vote.
- Portfolio and non-portfolio holding members of the Committee shall be allowed to serve as committee members of other angling clubs or organisations.
- The SAF financial year shall run from 1 January until 31 December. The AGM shall be held within the first quarter of each New Year.
- All SAF funds shall be held in a nominated bank account in the name of ‘Shropshire Anglers’ Federation’. Monetary assets shall be held in deposit or current accounts. The cheque book shall be held by the Treasurer. He shall be empowered to make such investments as thought wise within the SAF’S accounting system. Receipts and revenue gained from the sale of Council Town Waters Annual and or Day Permit shall be invested in the nominated bank in the name of Shrewsbury Angling Management Committee (SAMC). This income is entirely separate to all and any funds held within the SAF banking. SAMC funds are intended to financially support all and any improvements to all and any fisheries in the ownership of Shrewsbury Council or Shropshire Council under the management agreement held by SAF with said Councils.
- To withdraw or pay monies from the SAF’s account, the signature of the Treasurer, together with that of either the Secretary or nominated officer shall be required. Likewise the same shall apply to monies banked within SAMC.
- At the end of each financial year, the Treasurer will prepare detailed accounts which when independently audited, will be displayed at the A.G.M to the members.
- Meetings shall be held at venues to suit the Committee’s purpose. At least four meeting shall be held, during the financial year.
- Accurate and comprehensive minutes shall be recorded by the Secretary at each meeting. Their acceptance shall be proposed and seconded at the subsequent meeting. In this new age of 2015 audio minutes may also be taken and carried on the SAF website for the reason of transparency. Minutes that include financial matters, rents etc. Will not be included for the public domain of the website.
- The Committee shall be empowered to negotiate on all matters pertaining to the rental and leasing of waters and equipment. Such detail WILL NOT enter the public domain. The SAF cannot purchase waters.
- The allocation of SAF funds for the rental or leasing of waters shall be agreed by the Committee. Lease and rental details shall be confidential and privy only to portfolio holding officers and shall not be revealed to any third party. Any such divulgence shall be deemed a disciplinary offence.
- Neither any Officer nor Committee member shall be liable to any member or guest of a member for any loss of or damage to any property occurring from whatsoever cause in or about SAF / SAMC activities, or on any organised SAF / SAMC events, nor any injury sustained by any member or guest in or about SAF / SAMC activities, or any organised events; the same applying to any SAF / SAMC water.
- The Committee shall have the power to consider and decide the placing of any restocking supplies as may come available in conjunction with, and subject to, any decision of the governing water authority.
- Any proposed amendment or change to the SAF Fishery Rules must be made in writing to the Chairman not less than four weeks prior to a Special or an Annual General Meeting where the proposed amendment will be proposed, discussed and voted on.
- Any proposed amendment or change to this Constitution must be made in writing to the Chairman not less than four weeks prior to a Special or an Annual General Meeting where the proposed amendment will be proposed, discussed and voted on.
- “Member proposer” of an amendment to either the SAF Fishery Rules or to the Constitution must attend the meeting in person to state their case. If they are unable to attend, they may nominate a person to act on their behalf. The nominee must be identified to the Secretary in writing not later than four days before the due date of the meeting. Failure of the proposer or their nominee to attend will render their motion void.
- Any PUBLIC – Annual Permit holder can table a fisheries based question to the SAF Secretary in writing. The Secretary in turn will notify the SAF committee of such an event, with the intention of the matter being discussed by committee. If it is felt by the committee, attendance is needed or would be helpful in the further discussion for the Annual Permit holder to attend then a written invitation will be issued by the Secretary to that end.
- Permit subscriptions and day permit prices shall be set by the Committee at AGM. Any changes in price shall become effective from the following 1st January. When anglers apply for age based concessionary permits, their age on 1st January shall determine their eligibility.
- No serving officer of the SAF or any other person authorised by the Committee shall not incur any personal liability for any duties properly carried out on behalf of the SAF / SAMC and any officer so acting shall be entitled to be indemnified from Federation liability.
- There shall be not less than two and no more than four Trustees of the SAF. Subsequently appointment of Trustees shall be by the Committee.
- Trustees shall hold office until death or resignation, or until removed from office by resolution of Committee.
- All property of the SAF (except cash, which shall be under the control of the Hon. Treasurer) including leases and fishing leases shall be vested in the Trustees to be dealt with by them as the Committee shall from time to time by resolution direct.
- The Trustees shall be indemnified out of the assets of the SAF against any risk and expense incurred by them in pursuance of their office. Two Trustees of the four will serve as arbitration officers in the event of a situation at committee level reaching a point of none agreement.